Project & Job Costing
Track labor, materials, and subs by project. See which jobs make money and which ones cost you.
The Problem
You finished the year busy. Crews working, trucks rolling, invoices going out. Revenue looked solid. So why is there nothing left? You know the business made money overall. What you don’t know is which jobs made money and which ones ate it.
Without job-level tracking, every project blends into total revenue and total expenses. That remodel you thought went well might have lost money once you count the extra trips and the change orders you didn’t bill. That commercial job you almost turned down might have been your best margin of the year.
The Guessing
The Guessing
You bid jobs based on what you think they’ll cost. Sometimes you’re right. Sometimes you’re not. Without historical data, you don’t know which.
The Surprise
The Surprise
A job finishes, the final invoice goes out, and three weeks later a sub’s bill shows up that wipes the profit. By then you’ve already bid the next one the same way.
How It Works
Every cost gets coded to the job that caused it. Labor hours, material purchases, subcontractor invoices, equipment rental, permit fees. Not dumped into general categories and sorted out later. Assigned correctly as it happens so you can see what each project actually costs while it’s still in progress.
We set up the tracking in QuickBooks and show your team how to code things correctly. Then we produce reports that compare what you bid to what you spent, job by job.
Labor
Labor
Hours tracked by job, not just by employee. You see what each project cost in labor, including the time that doesn’t always make it onto timecards.
Materials
Materials
Purchases tied to specific jobs when they happen. No more guessing which project that supply house run was for.
What You Get
Real profit margins by job. You find out which types of work consistently make money and which ones look busy but break even. You catch jobs going over budget at 60% complete instead of after the final invoice. You bid the next one based on what similar projects actually cost, not what you hope they’ll cost.
The contractors who know their numbers bid tighter on work they’re good at and walk away from jobs that would lose money. That’s the difference between staying busy and actually building something.
Better Bids
Better Bids
Historical job data shows what things actually cost. Your estimates reflect reality instead of optimism. You stop leaving money on the table or pricing yourself into losses.
Early Warning
Early Warning
Jobs tracked while they’re in progress, not just at closeout. When costs start running over, you know before it’s too late to adjust.
Northwest Ohio’s Trusted Bookkeeping Partner
The Next Step:
A 15-Minute Discovery Call
Let's talk about your current bookkeeping situation. We'll assess your needs, outline a plan of action, and give you a clear quote.
