Bill Pay & Accounts Payable
Vendor bills tracked, scheduled, and paid on time. You approve what goes out. We handle the rest.
How It Works
Invoices arrive by email, by mail, sometimes hand-delivered on a job site. They end up in different places. Some get handled immediately. Others sit until someone calls asking where their money is.
We create a single place for all of it. Every bill gets logged, coded to the right category, and scheduled based on the due date. You see what’s owed and when. You approve what goes out. The payment happens and the record stays in your books.
Bill Entry
Bill Entry
Every invoice recorded in QuickBooks with the correct vendor, amount, category, and due date. Nothing sitting in an inbox or buried under paperwork.
Payment Scheduling
Payment Scheduling
Bills paid based on due dates and your cash position. Not so early that you’re giving up cash unnecessarily. Not so late that you’re paying fees or damaging relationships.
Why It Matters
Late payments add up in ways that aren’t always obvious. The late fee is the small part. The bigger cost is the supplier who stops extending terms, or the subcontractor who answers someone else’s call first because you’re always slow to pay.
The opposite problem is just as real. Paying bills the moment they arrive feels responsible, but it drains cash you might need for payroll or materials next week. Timing matters.
Vendor Relationships
Vendor Relationships
Suppliers remember who pays reliably. That memory turns into better terms, priority service, and flexibility when you need a favor. Consistent payment builds leverage you can’t buy.
Cash Flow
Cash Flow
When you can see what’s due this week versus next month, you can plan. No more surprises when three big bills hit the account at once.
What You Get
Bills tracked in one place. Payments made on schedule. Vendors who get paid on time and know it. A clear picture of what you owe and when it’s due, without having to dig through emails or sort through a pile on your desk.
You stay in control. Nothing leaves your account without your approval. But the work of tracking, entering, and scheduling all happens without you.
No More Chasing
No More Chasing
You stop fielding calls from vendors asking about late payments. The bills get paid. The relationships stay intact. The awkward conversations go away.
Clean Records
Clean Records
Every payment tied to an invoice, coded correctly, recorded in your books. When tax time comes or you need to look something up, the history is there.
Northwest Ohio’s Trusted Bookkeeping Partner
The Next Step:
A 15-Minute Discovery Call
Let's talk about your current bookkeeping situation. We'll assess your needs, outline a plan of action, and give you a clear quote.
